A. The meeting was called to order by outgoing Chair Dr. Leon Coursey at 11:00 a.m.

B. New Officers

There was a tie for Parliamentarian between Drs. Walther and Mollett. A vote was called for. Dr. Mollett wished to retract his nomination. He later retracted his retraction. A question arose as to whether all senators could vote since the vote should have taken place at the last faculty senate meeting. It was decided that all senators could vote. A vote was taken and Dr. Theodore Mollett was elected.

The officers for the 2003-2004 academic year include:

Chair – Dr. Ali Eydgahi – aeydgahi@umes.edu
Vice Chair – Ms. Lois Peterson – lpeterson@umes.edu
Recording Secretary – Ms. Anne Driscoll – akdriscoll@umes.edu
Parliamentarian – Dr. Theodore Mollett – tamollettee@umes.edu

C. Opening Remarks

Dr. Eydgahi thanked the outgoing officers for their work during 2002-3003. He stated the UMES Senate and Faculty Assembly is the means by which we exercise involvement in shaping the UMES community. He encouraged people to attend both meetings and to bring agenda items. We must tell him what we want, what we need done, and/or what problems we have so that they can be debated and brought to the administrations attention.

D. Appeal to Chair of the Faculty Assembly

An appeal was made to the Chair of the Faculty Assembly to have the names of all faculty senators sent to him. Dr. Gupta requested assistance getting the names of the faculty senators. There are currently only five or 6 faculty senators. Only 4 or 5 departments have submitted their senators for the 2003-2004 year. It is crucial that a quorum is present when votes occur. We do not have senators from each department.

E. Approval of Minutes

The minutes from the May 6, 2003 UMES Senate meeting were moved, seconded and accepted with the following changes:

Item 3 – refers to the new EDLD (Educational Leadership) program
The date of the meeting should be included in the minutes

F. Update Web Pages

Dr. Gupta requested that the UMES Senate and Faculty Assembly web pages be updated. Dr. Eydgahi stated he would help with it.

G. NCAA Certification & Self-Study Steering Committee Report

Dr. Harleston, Chair of the NCAA Certification & Self-Study Steering Committee, gave a report on where we are in the process. His report included the following:

The first review finished in 1996. UMES was certified with the condition that they develop a gender equity plan for students in the Athletic program.
Current sub-committee chairs include:

1. Dr. Carolyn Brooks – Academic Integrity

2. Dr. Ronnie Holden – Fiscal Integrity

3. Dr. William Talley – Equity, Welfare & Sportsmanship

4. Dr. Robert Johnson, Jr. – Governance

Committee is made up of people from administration, faculty, staff, students, and the community.
He gave a schedule for the current committee

1. Final draft due 9/30/03 – drafts will be kept in the library, posted on the web (www.umes.edu/ncaa)

2. Review by constituencies – 10/1 to 11/15/03

3. Preparation & approval of final report – 11/15 to 12/5/03

4. Submit report to NCAA – 1/5/04

5. Peer review visit – 3/21 to 3/25/04 – composed of 5 people from other universities who will come and do an in depth study & review of the plan.

Dr. Harleston asked that Senate members take copies of the proposal to their constituents when it is done.

H. Standing Committees

Dr. Eydgahi mentioned senators need to get involved in the standing committees. New committees can also be added if they are needed. Current committees include:

· Academic Affairs Committee

· Admissions Committee

· Athletics Committee

· Campus Security Committee

· Faculty Grievance Committee

· Information Technology Committee

· Library Committee

· Physical Plant Committee

· Student Concerns Committee

· Ad-Hoc Promotion and Tenure Policy Review

· Ad Hoc Diversity Committee

Adjournment: 11:40 a.m.

Submitted by: Anne Driscoll, Recording Secretary (9/9/03)