Interim Report

Ad Hoc Registration Committee

14 March 2006

 

Our committee has representatives from across campus including faculty, a PeopleSoft person, the Associate registrar and someone from the Academic VP’s office. We decided to take a broad look at the registration process including but not limited to: PeopleSoft, forms for Drop/Add, prerequisites, adherence to dates and rules, use of the proper email for communication, and communication in general.

 

In no particular order:

 

  1. The Add/Drop period is now done solely on-line. There is no need for the current Add or the Drop form.  However, there are always emergency persons who wish to add after the end of the add period. Therefore, the committee recommends that we eliminate the current Add/Drop forms and that we design an emergency add form, to be kept only in the Registrar’s office having space for 6 required signatures – student, advisor, instructor, chair, academic VP office, registrar.
  2. Modify the current withdrawal form. Two signatures - student and instructor. Replace social security number with student id number.
  3. In the revamping of the UMES web site, remove all mention of redlining.
  4. Students may change their majors anytime during a semester. However, the changes will not take effect until the start of the Fall or the Spring semester. Also, students may not change their majors within the last 30 credit hours of degree completion.
  5. We need to publish the rule regarding which catalog governs a student’s degree requirements.
  6. We recommend that an Advisor’s workshop be conducted during the week prior to the start of the Fall 2006 semester.
  7. It was reported that the artificial break in printing class schedules was being eliminated.
  8. Peoplesoft requires a date of last attendance when posting a grade of “F”. What date should be used when the student never attended class?  Ms. Palmer suggested that it should be the first day of class.  This policy should be clarified.
  9. Should online registration be a privilege rather than a right?  The policy already exists in which probation advisors select the schedule for students on academic probation (<2.0).  We recommend that this policy be extended  to changes in the schedule as well.  Students can change their schedule only through their probation advisor.
  10.  The withdrawal period should end the Friday of the week following the week of the publication of mid-term grades.

 

Check on the minutes of the meetings located on the Senate website. Send comments, etc. to Ms Demanche, chair of senate.