19 October 2010
I. Call the meeting to order
II. Approve the minutes of the September meeting
A. CUSF – Dr. Bill Chapin
B. Public Relations office - Bill Robinson
IV. Old Business
A. Request for questions for Dean of the Library search (as of 15 Oct)
i. In this day of shrinking budgets and book prices rising, how do you balance hard copy (books, journals, etc.) and
electronic copy acquisitions?
ii. Student and faculty usage of the library occur at different times. Faculty during the daytime and students at other times.
How would you handle the staffing for these different user groups?
iii. The book collection of the Library gets weeded from time to time. Sometimes the results have been terrible. How would
you go about formulating a weeding process and how would you oversee the process? Would you involve the department(s)
whose collection is being weeded?
V. New Business
A. We have been asked by the Vice President for Academic Affairs to review the attached policy concerning students and their choice of
catalog governing their major and other aspects of their college existence. At least one alternate wording was sent to me as well as some
reasons. All are listed below.
ACADEMIC POLICY ON CATALOG GOVERNING GRADUATION REQUIREMENTS
This policy becomes effective the Fall 2010 semester
It is the policy and practice of the University of Maryland Eastern Shore that all participants in its graduation exercises must have completed all academic requirements as outlined in the catalog in effect at the time of initial enrollment at the University as a degree-seeking student.
Once a non-degree-seeking student declares a major, they must fulfill the requirements of the catalog in effect at the time they become degree-seeking. Or, the student may choose to meet requirements of the catalog in effect at the time of their initial enrollment at UMES as long as their initial enrollment and the date they become a degree-seeking student does not exceed five years, and provided that the student indicates this choice at that time by filing an application for catalog change with the Office of the Registrar.
Students transferring from Maryland colleges and universities are expected to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES. Or, the student may choose to fulfill requirements under the catalog in effect at the time of initial enrollment at the other Maryland institution provided the student indicates this choice at the time of initial enrollment at UMES by filing an application for catalog change with the Office of the Registrar.
Students transferring from colleges and universities outside of Maryland are required to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES.
The following applies to the provisions stated above:
If the University changes a program in a way that prevents the student from meeting any graduation requirement as stated in their catalog, the change may necessitate substitutions but will not result in any increase in the student’s requirements.
Substitutions for any graduation requirement must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
If a major program undergoes revision after the year in which a student enrolls, the student may choose to substitute the new requirements in full for those which appear in the catalog of the student’s initial enrollment. The student must indicate their choice to follow the new requirements by filing the application for catalog change with the Office of the Registrar no later than one semester after the program revisions are in effect.
Alternate Wording of this policy
Academic Policy on catalog governing graduation requirements
It is the policy and practice that all of the University of Maryland Eastern Shore students, in order to graduate, must complete all academic requirements as outlined in the catalog that was in effect at the time of their initial enrollment at the University as a degree seeking student.
If a major undergoes a revision after the year in which the student enrolled, then the student may choose to substitute the new requirements in place of the requirements that were in the catalog at the time of their original enrollment date. Once the student has indicated their choice by filing an application with the registrar to follow the new catalog, then they may not revert to the original catalog requirements. Substitutions for any graduation requirements must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
There isn’t any need to go into the whole topic of transfer students. They come here, transfer credits in, and they must fulfill the requirements that we set forth in the catalog. They have a choice of coming here or not. Even if we have a 2+ 2 agreement, it has to do with what we accept or do not accept credit wise from the Community college, and it still would be the requirements at the time they entered this college, and not the time they began the program at the Community college. It would not be the first time that credits have been sent to the elective pile, or just plain thrown out the window. And they would still have the option of substitutions as approved by everyone, which could effectively keep the same requirements if needed to do that from the original catalog year.