16 November 2010 Minutes
Approved December 17, 2010
- Call the meeting to order at 11:00 a.m. by Dr. Mark Williams
- The October Faculty Assembly Minutes were approved with no changes or additions.
A. CUSF – Dr. Bill Chapin – Attending meeting across the Bay. Report to be delivered at next meeting
B. Promotion and Tenure Review Committee – Dr. Mark Williams reported on the 2006 document which was reaffirmed in 2008, then sent to the Attorney General’s office in 2009. It has been returned with questions. A committee has been put together at the request of Dr. Charles Williams, V.P. for Academic Affairs. The committee (Dr. Mark Williams, Dr. Ted Mollett, Dr. Miriam Purnell, Ms. Michel Demanche, and Ms. Anne Driscoll) has been working on revisions and to address the Attorney General’s questions. We anticipated bringing it before the Assembly in December so that it can be sent on to the Senate and then returned to Dr. Williams. The old promotion and tenure document dates to 1989.
- Old Business
- We have been asked by the Vice President for Academic Affairs to review the attached policy concerning students and their choice of catalog governing their major and other aspects of their college existence. At least one alternate wording was sent to me as well as some reasons. All are listed below. Dr. Mollett made a motion that the alternate wording be approved. Aye=15, Nay=0, Abstain=2.Alternate wording was passed and will be forwarded on to the UMES Senate.
Alternate Wording of this policy
Academic Policy on catalog governing graduation requirements
It is the policy and practice that all of the University of Maryland Eastern Shore students, in order to graduate, must complete all academic requirements as outlined in the catalog that was in effect at the time of their initial enrollment at the University as a degree seeking student.
If a major undergoes a revision after the year in which the student enrolled, then the student may choose to substitute the new requirements in place of the requirements that were in the catalog at the time of their original enrollment date. Once the student has indicated their choice by filing an application with the registrar to follow the new catalog, then they may not revert to the original catalog requirements.
Substitutions for any graduation requirements must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
Rational for the Alternate Wording
There isn’t any need to go into the whole topic of transfer students. They come here, transfer credits in, and they must fulfill the requirements that we set forth in the catalog. They have a choice of coming here or not. Even if we have a 2+ 2 agreement, it has to do with what we accept or do not accept credit wise from the Community college, and it still would be the requirements at the time they entered this college, and not the time they began the program at the Community college. It would not be the first time that credits have been sent to the elective pile, or just plain thrown out the window. And they would still have the option of substitutions as approved by everyone, which could effectively keep the same requirements if needed to do that from the original catalog year.
- Request for questions for Dean of the Library search (as of 12 Nov) Please read these over and be prepared to discuss and vote so they can be used in the open forum for the candidate(s). An open forum will take place Thursday October 18 at 9 and 10 p.m. with the two candidates. Dr. Mark Williams was informed that each candidate will give a presentation and that there will be at most 20 minutes for questions. These are questions which could be raised in open session. Question 4 was questioned as being vague without further explanation. At the October meeting Dr. Spinner stated that the questions should be voted on by the Faculty Assembly. Dr. Spinner stated that he thought the purpose of these questions was to ask them during the interview process. Dr. Mollett responded that was never the case, the search committee has there own set of questions which will be asked during the interviews. Those answers are confidential. Dr. Mark Williams stated that based on the Assembly’s vote he would see the approved questions were asked. Dr. Stufft stated that there is a lot of redundancy in the questions. He suggested narrowing it down to 9. He suggested questions 1, 2, 3, 13, 16, 17, 20, 27, and 32. A motion was made to accept 9 questions. The motion passed with two persons voting No, and one abstention. A motion was made for the body to prioritize the question due to time considerations. Ms. Driscoll suggested a friendly amendment to the question that she will send the questions out to all faculty today. They will need to respond to Ms. Driscoll by noon Wednesday, November 17, 2010. Respondents need to prioritize the questions. Ms. Driscoll will pass the list on to Dr. Williams. Dr. Mollett made a friendly amendment that either the chair or someone from the executive council ask the questions. Final count on the question and friendly amendment: Aye=15, Opposed=2, Abstentions=0. Motion passed. A motion was made to strike question two. Discussion included that faculty and staff use the library at different times is incorrect. It was also was pointed out the for weekend programs the library is often unavailable. Aye=6, Nay=9, Abstentions=1. The motion was defeated. A motion was made to reword question two to state “Different groups use the library at different time…15=Aye, No=0, abstention=1. The questions listed below are to be voted on by members of the Faculty Assembly and returned to Ms. Driscoll via email by 12:00 (noon) Wednesday, November 17, 2010.
1. In this day of shrinking budgets and book prices rising, how do you balance hard copy (books, journals, etc.) and electronic copy acquisitions?
2. Different groups use the library at different times. How would you handle the staffing for these different user groups?
3. The book collection of the Library gets weeded from time to time. How would you go about formulating a weeding process and how would you oversee the process? Would you involve the department(s) whose collection is being weeded?
4. Give examples of your ‘innovative leadership.’ Or: The person in this position need to be innovative and proactive. Describe some things you have done to demonstrate these qualities.
5. Discuss three instances of your expertise in identifying the needs of a culturally diverse student population, including by not limited to an international population and how you addressed those needs within an academic library venue.
6. What would be your first three steps in directing, developing, implementing, and evaluating all aspects of library services in order to meet the scholarly and intellectual needs of the University community and its services area?
7. How do you react when you see library staff disagreeing? Do you become involved or hold back? Describe a problem person you have had to deal with. What did you say or do?
8. What have you found to be the most effective ways to collaborate and communicate with all internal Library constituents and how important is this to a successful working environment?
9. What do you see as the major problems facing academic library deans today?
- New Business
- Dr. Stufft asked for a master list of all the Dean interviews which are taking place. Dr. Charles Williams stated that Dean of Library, Dean of Arts & Professions, Dean of Graduate School, Assistant V.P. of Academic Affairs, Dean of Agriculture & Natural Sciences. The list will be distributed
- Dr. Mark Williams reported that The Chair of the Senate has requested DR. Thompson’s presence at the December meeting to answer questions. At this time, Dr. Thompson had not responded. Dr. Heimdal felt that it was not necessary to have questions prepared ahead of time. A motion was made to submit questions via email to the Chair of the Faculty Assembly, so that Dr. Thompson can respond to the questions even if she does not attend the meeting. A friendly amendment was made that the question be sent to the Faculty Assembly group representatives for review and comment. Dr. Mark Williams will collect the question which should be submitted by Monday November 22. He will make a listing and distribute to everyone. Motion passed unanimously
- The December meeting of the Faculty Assembly will be a joint meeting with the UMES Senate on 14 December 2010 in the Library Auditorium. The regular FA meeting is scheduled for 21 December when the university is officially closed. A motion was made by Michel Demanche and second ed to have the combined meeting on the 14th. Motion passed.
- The meeting was adjourned at 11:50 a.m.
Anne Driscoll, UMES Faculty Assembly, Secretary
ACADEMIC POLICY ON CATALOG GOVERNING GRADUATION REQUIREMENTS
This policy becomes effective the Fall 2010 semester
It is the policy and practice of the University of Maryland Eastern Shore that all participants in its graduation exercises must have completed all academic requirements as outlined in the catalog in effect at the time of initial enrollment at the University as a degree-seeking student.
Once a non-degree-seeking student declares a major, they must fulfill the requirements of the catalog in effect at the time they become degree-seeking. Or, the student may choose to meet requirements of the catalog in effect at the time of their initial enrollment at UMES as long as their initial enrollment and the date they become a degree-seeking student does not exceed five years, and provided that the student indicates this choice at that time by filing an application for catalog change with the Office of the Registrar.
Students transferring from Maryland colleges and universities are expected to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES. Or, the student may choose to fulfill requirements under the catalog in effect at the time of initial enrollment at the other Maryland institution provided the student indicates this choice at the time of initial enrollment at UMES by filing an application for catalog change with the Office of the Registrar.
Students transferring from colleges and universities outside of Maryland are required to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES.
The following applies to the provisions stated above:
If the University changes a program in a way that prevents the student from meeting any graduation requirement as stated in their catalog, the change may necessitate substitutions but will not result in any increase in the student’s requirements.
Substitutions for any graduation requirement must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
If a major program undergoes revision after the year in which a student enrolls, the student may choose to substitute the new requirements in full for those which appear in the catalog of the student’s initial enrollment. The student must indicate their choice to follow the new requirements by filing the application for catalog change with the Office of the Registrar no later than one semester after the program revisions are in effect.