19 October 2010
Approved November 16, 2010
I. The meeting was called to order at 11:02 by Dr. Mark Williams
II. The September Faculty Assembly Minutes were approved with no changes.
A. CUSF – Dr. Bill Chapin – The system is focused on writing a strategic plan. Generally the plans are for 10 years. It is expected to come out early in November. It is pushing toward the goal of 55% college completion. How we provide an economic engine for the state. What transformations we need to make campuses are all writing mission statements. The campus is bound by the mission statement. If you want to be able to introduce new programs there needs to be something which justifies it in the mission statement. One area which is causing the most problems is the goal of 55% college completion for traditional students. Maryland is one of the 48 states which adopted the standards for mathematics and English. The belief is that if a student meets the standard he/she will be ready for college. This may lead to two tracks in high school. One which awards a diploma stating you have finished high school and the second that means one is college ready. 2) The official line is that we may not have furloughs in the coming academic year. There is no indication that additional monies will be available.
B. Public Relations office - Bill Robinson, Public Relations Director – Was tasked with raising local awareness of the pharmacy program. Mr. Robinson would like to raise more awareness of our students and their stories. Please let him know if you know of anyone so they can be recognized.
IV. Old Business
A. Dr. Williams addressed the state of the current promotion and tenure document. An ad hoc committee was formed. They are in the process of looking at the document and hope to have a corrected finalized document for vote by the Faculty Assembly. Changes made were clarifications and/or based on recommendations by the State Attorney General. It is hoped to be available for a vote in November or December
B. The Faculty Handbook is being examined by Dr. Bryce Fish Interim Vice president. She is looking through the 2006 handbook and all documents associated with it. She is looking to see if updates need to be made. The tenure promotion portion is being discussed separately. She will try to provide a time line for its completion at the next Faculty Assembly meeting in November.
C. Request for questions for Dean of the Library search (as of 15 Oct) are listed below. Only three were received. There is still time for people to submit questions to be asked in the open forum. There are no open forums scheduled at this point in time. Send them to Dr. Mark Williams so they may be included in next month’s agenda. A motion was made by Mrs. Rounds to remove the statement “Sometimes the results have been terrible.” From question iii below. Eighteen yes, two no, and 1 abstention. The motion passed. The question was raised as to whether any university forum any person can ask questions. The answer is any one may ask questions. The purpose of the questions is try to encourage more involvement across the areas as the Dean of the Library position deals with all schools on campus. It is not determined who will ask the questions. The question was raised by Mrs. Dadson is if the questions fall under the Faculty Assembly. Per Dr. Mollett it is for the Assembly to decide how they want to do. A motion was made to gather all the questions together and present them at the next Faculty Assembly meeting, then to discuss and vote o the questions and to determine if these or any questions should be asked by the Assembly. Motion passed.
i. In this day of shrinking budgets and book prices rising, how do you balance hard copy (books, journals, etc.) and electronic copy acquisitions?
ii. Student and faculty usage of the library occur at different times. Faculty during the daytime and students at other times. How would you handle the staffing for these different user groups?
iii. The book collection of the Library gets weeded from time to time. Sometimes the results have been terrible. How would you go about formulating a weeding process and how would you oversee the process? Would you involve the department(s) whose collection is being weeded?
V. New Business
A. We have been asked by the Vice President for Academic Affairs to review the attached policy concerning students and their choice of catalog governing their major and other aspects of their college existence. At least one alternate wording was sent to me as well as some reasons. Two versions were received of the Academic Policy on Catalog Governing Graduation Requirements. One from Dr. Charles Williams V.P. for Academic Affairs, the second alternate wording of the policy with rationalization for the alternate wording. All are listed below in these minutes. Normally a new catalog comes out every couple of years. The 2007-2009 catalog is published on the college’s website. Per Dr. Mollett the 2005-2007 document. We are currently without a hard copy which relates to the current academic year. It is important the information in the catalog be easily read and understood by the average college freshman. The question was raised as to whether or not students should be allowed to change which catalog they are covered by (i.e. the one when they began school or a later catalog). The problem is that students want to do some of one catalog and some of another. That is the reason a policy is being suggested. It was suggested that all advisors be given a hard copy of the catalog to use when working with their advisees. The question was raised what the responsibility of the faculty advisor as to notifying advisees of dramatic changes to the catalog? It was suggested that the matter be tabled until the November meeting.
VI. Announcements -None
VII.Adjournment Meeting was adjourned at 11:56 a.m.
Anne Driscoll, Secretary
ACADEMIC POLICY ON CATALOG GOVERNING GRADUATION REQUIREMENTS
This policy becomes effective the fall 2010 semester
It is the policy and practice of the University of Maryland Eastern Shore that all participants in its graduation exercises must have completed all academic requirements as outlined in the catalog in effect at the time of initial enrollment at the University as a degree-seeking student.
Once a non-degree-seeking student declares a major, they must fulfill the requirements of the catalog in effect at the time they become degree-seeking. Or, the student may choose to meet requirements of the catalog in effect at the time of their initial enrollment at UMES as long as their initial enrollment and the date they become a degree-seeking student does not exceed five years, and provided that the student indicates this choice at that time by filing an application for catalog change with the Office of the Registrar.
Students transferring from Maryland colleges and universities are expected to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES. Or, the student may choose to fulfill requirements under the catalog in effect at the time of initial enrollment at the other Maryland institution provided the student indicates this choice at the time of initial enrollment at UMES by filing an application for catalog change with the Office of the Registrar.
Students transferring from colleges and universities outside of Maryland are required to fulfill graduation requirements under the catalog in effect at the time of initial enrollment at UMES.
The following applies to the provisions stated above:
If the University changes a program in a way that prevents the student from meeting any graduation requirement as stated in their catalog, the change may necessitate substitutions but will not result in any increase in the student’s requirements.
Substitutions for any graduation requirement must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
If a major program undergoes revision after the year in which a student enrolls, the student may choose to substitute the new requirements in full for those which appear in the catalog of the student’s initial enrollment. The student must indicate their choice to follow the new requirements by filing the application for catalog change with the Office of the Registrar no later than one semester after the program revisions are in effect.
Alternate Wording of this policy
Academic Policy on catalog governing graduation requirements
It is the policy and practice that all of the University of Maryland Eastern Shore students, in order to graduate, must complete all academic requirements as outlined in the catalog that was in effect at the time of their initial enrollment at the University as a degree seeking student.
If a major undergoes a revision after the year in which the student enrolled, then the student may choose to substitute the new requirements in place of the requirements that were in the catalog at the time of their original enrollment date. Once the student has indicated their choice by filing an application with the registrar to follow the new catalog, then they may not revert to the original catalog requirements.
Substitutions for any graduation requirements must be approved by the student’s department chair and dean by filing the course substitution form with the Office of the Registrar.
There isn’t any need to go into the whole topic of transfer students. They come here, transfer credits in, and they must fulfill the requirements that we set forth in the catalog. They have a choice of coming here or not. Even if we have a 2+ 2 agreement, it has to do with what we accept or do not accept credit wise from the Community college, and it still would be the requirements at the time they entered this College, and not the time they began the program at the Community college. It would not be the first time that credits have been sent to the elective pile, or just plain thrown out the window. And they would still have the option of substitutions as approved by everyone, which could effectively keep the same requirements if needed to do that from the original catalog year.