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Budget Terms Quick Reference

  • Term


    Operating Budget

    The budget which applies to all expense and outlays other than non-budgeted programs.
    Capital Budget The budget which applies to the expenses of essential physical improvements to the University.
    Working Budget The current year budget which applies to all revenues/expenses of the fiscal year which has been approved by the legislature and/or amended by DBFP.
    Budget Amendment A revision of the items and amounts making up the initial in any Budget bill or Supplementary appropriation Bill and submitted to the Governor for his approval.
    CPS Budget CPS or Current People Services, is the first stage of the budget process where the state agency prepares requests for supplemental and deficiency funding within established budget limits and guidelines.
     Over the CPS Requests in excess of the CPS—based budget.
     Turnover Expected reduction in the budget based on the number of employees who leave the institution.
     Over/Under Attainment of funds An accumulation/non-accumulation of cash balances representing receipt of monies as realization/non-realization of a revenue estimate and used to finance fund appropriations.

    Funding Sources

     Current Unrestricted

    Funds presently expended for all transactions which are not limited in its use, but used in accordance with State Regulation.
     General Funds A fund used to account for all transactions of the State which are not by law accounted for in another fund, and which is used generally to account for ordinary operations of State government.
     Special Funds Revenues received from fee, licenses, permits, etc. and dedicated by law for specific purposes subject to appropriation by the General Assembly.
     Restricted funds Revenues received from a specific source to be expended in accordance with those specific requirements (e. g. Federal Funds).

    Program Classifications

     Prog 001—Instruction

    Includes all activities that are part of an institution’s instruction program—expenditures for credit/non-credit courses, academic, vocational & technical instruction remedial & tutorial instruction and regular, special and extension sessions are also included.
     Prog 002—Research Includes all activities specifically organized to produce research outcomes, whether commissioned by an agency external to the institution or separately budgeted by an organizational unit within the institution.
     Prog 004—Academic Support Includes funds expended primarily to provide support services for the institution’s primary missions—instruction, research, and public service.  This includes:  library, academic administration, academic computing and other academic support.
     Prog 005—Student Services Includes funds expended for the offices of admissions and of the registrar and those activities whose primary purpose is to contribute to the student’s emotional and physical well being and to his/her intellectual, cultural, and social development outside the context of the formal instruction program.
     Prog  006—Institutional Support Includes central executive-level activities concerned with management and long-range planning of the entire institution including, institutional administration and administrative support.
    Prog 007—Operation & Maintenance of Plant Includes all expenditures of current operating funds for the operation and maintenance of physical plant, in all cases net of amounts charged to auxiliary enterprises, hospitals, and independent operations.  Also includes expenditures for operations established to provide service & maintenance of ground and facilities, utilities, fire protection, property insurance, rent and similar items.
     Prog 008—Auxiliary Enterprises Managed as essentially self-supporting activities; includes residence halls, food service, intercollegiate athletics, college stores, faculty clubs, some parking facilities and student health services operated on a self—supporting basis.
     Prog 042—Agency Funds Includes those resources for which the institution acts as the custodian or fiscal agent but does not itself own.