Satisfactory Academic Progress (SAP)

  • 16-17 SAP Policy


    PURPOSE:

    To satisfy federal requirements (October 1983) that the University develop and apply a consistent and reasonable standard of academic progress.

    POLICY:

    It is the policy of the University of Maryland Eastern Shore to develop standards of Satisfactory Academic Progress (SAP) in accordance with federal requirements. The University’s Satisfactory Academic Progress Policy (SAP) measures quantity (number of credits completed) and quality (grade point average), maximum time frames for completion and measures progress incrementally.

    The provisions of the Satisfactory Academic Progress Policy apply to students seeking eligibility for need-based aid, Maryland State Scholarships, and other programs which require the monitoring of satisfactory academic progress. Select appropriate link below to view/print your SAP policy.

                                                                                                                    Graduate / Undergraduate Student SAP Policy

     

     Failure to meet minimum SAP requirements

    Any student who fails to meet minimum SAP requirements will be placed on warning. If a student is placed on warning, he or she does not need to appeal, because financial aid eligibility has not been revoked. If, at the end of the warning period the student does not meet the minimum requirements for SAP, all aid will be suspended for the following semester. In order to meet warning period requirements, students must come into full compliance with the SAP policy (meeting minimum GPA and percentage requirements). Students who are placed on financial aid warning are encouraged to seek academic and/or personal counseling. Counseling services can provide the student with additional support which may help alleviate obstacles that hinder satisfactory academic progress. Students who are on financial aid warning/probation are further encouraged to consult with a financial aid counselor prior to withdrawing from any classes or if midterm grades are failures. 

    As long as a student is meeting all requirements of the Satisfactory Academic Progress Policy, they are considered in "good standing" for financial aid.

     

    Requesting Reinstatement of Aid (Appeal)

    Aid may be reinstated on probation or academic plan status by an approved appeal. A student who has had his/her financial aid eligibility terminated has the right to make a written appeal if extenuating circumstances exist and can be documented OR if the student met all minimum enrollment and GPA requirements while on warning/probation/academic plan . If aid is not reinstated, suspension will remain in effect. Non-enrollment at UMES does not restore eligibility (i.e. – enrollment at another institution or "sitting out" a semester).

     

    Submitting an Appeal 

    Students who wish to appeal the determination that satisfactory academic progress has not been maintained, may do so by submitting an appeal form, a personal statement, all supporting documentation and approved academic improvement plan from CAAS and or advisor, to the Office of Student Financial Aid within ten (10) days of the date of notification that aid has been suspended.

    All financial aid appeals for "extenuating circumstances"should:

    1. Be typed or legibly written in ink and submitted to the Office of Student Financial Aid
    2. Identify the circumstances which lead to the failure to maintain minimum satisfactory academic progress.
    3. Provide supporting documentation, (i.e.- medical documentation, death notice, etc.)
    4. Identify and have approved by a Counselor (Academic or Personal) a plan to correct academic deficiencies-may be completed through the Center for Access and Academic Success (x6215)

    All financial aid appeals for "meeting minimum requirements" while on financial aid warning/probation should:

    1. Be typed or legibly written in ink and submitted to the Office of Student Financial Aid
    2. Identify compliance with conditions of the warning/probation period.
    3. Show that they met all other conditions/requirements including following an approved academic plan.

    The Satisfactory Academic Progress Appeals Committee will notify the student in writing of the decision to reinstate or deny aid. If aid is reinstated, conditions may apply. If the conditions are not met, aid will be cancelled. All decisions at this point are final.

    All initial and subsequent appeals, supporting documentation and corrective plan of action must be received by the appeal deadline of the academic term for which the student is requesting reinstatement The committee will not review any incomplete or partial appeals. The Committee will not assume the responsibility for gathering documentation; it is the responsibility of the student. Appeals received after the deadline date will not be considered. All appeals must be signed originals from the student. All supporting documentation submitted by the student becomes property of the UMES Office of Student Financial Aid.

     

    Additional Information

    Academic dismissal or disciplinary suspension from UMES will result in the automatic cancellation of financial aid eligibility.

    Only matriculating students (formally admitted) can receive financial aid.

    Students ceasing attendance at UMES, either officially by withdrawing through the Registrar's Office or unofficially by dropping out, will have their financial aid adjusted in accordance with the Federal Return of Title IV Funds Refund Policy.