UMES Senate Meeting
Minutes for September, 11, 2012
11am Frederick Douglass Library
- The Meeting was called to order at 11:05 am.
- A minute of silence was observed for the victims of September 11, 2001.
The Chair of the UMES Senate, Dr. Nina Lyon Bennett welcomed all those attending and introduced the senate officers for the academic year 2012-2013:
- Dr. Robert Johnson – Vice-Chair
- Dr. Lakeisha Harris – Parliamentarian
- Dr. Lombuso S. Khoza – Secretary
- The April 10, 2012 minutes were approved unanimously. The May 8, 2012 minutes were moved by Dr. XX and approved unanimously, after a friendly amendment to strike “Joe” as noted in the May 8, 2012 minutes and replace with “Joseph.”
- The UMES Senate Chair, Dr. Nina Lyon Bennett stated her vision of the year for senate members to be the change they want to see in the next academic year.
- Greetings and brief remarks were brought by
- President Juliette Bell who shared about planting a magnolia tree to commemorate the start of her leadership to see it blooming and growing at the University of Maryland Eastern Shore (UMES) for the University of Maryland Eastern Shore. The president stated that UMES is well positioned to move to the next level of excellence. Dr. Bell talked about getting things done when it comes to challenges that should be viewed as opportunities and shared governance as the body is part of the solution and not the problems. Problems should be identified and talked about she stated. She continued that it is important to know what the data is and where we stand, the need of accurate data, and to know numbers from the university along with getting as much information as possible. This would help the president and administration to move UMES forward with sound judgment and solutions. The president invited the body to the celebration of the 126th Founders’ Week to take a look at where we are and where we are going. The university is moving from excellence to eminence and the journey continues to make people aware of what we are doing and moving forward. President Bell asked the body to be engaged, not to wait and see, by working together to achieve the future wanted for the institution, not sitting back and joining her in making things happen. She stated that she planned to attend as often as she can to participate in the process. The president thanked the body for the opportunity to serve and working with faculty and staff.
Dr. Johnson took over from Dr. Bennett who had to attend another meeting. He acknowledged Dr. Bell’s presence and the fact that the body reflects the wide range of campus units. Dr. Johnson also informed the body of beginning the meeting on time to accomplish the agenda of all meetings in a timely manner.
- Mr. Eric Lane, USM Student Representative and Student Government Association (SGA) Senate Representative who informed the body that the SGA had been restructured with nine members. He posted the goals and objectives of the SGA. They meet every second and fourth Tuesday of the month at 11am. The first and third Tuesday of the month are designated as organizational meeting times. Mr. Lane invited faculty to participate in their meetings and that there will be a student representative at all meetings. He also stated that the SGA is in the process of surveying students on retention.
Dr. Keyvan Aarabi raised concern about retention in that students want more in their major, specialization and the need to diversify.
- Dr. Walker represented the Provost’s office. She stated that the university was of to a great start as Deans informed her that all classes are covered. Dr. Walker noted the last day to add class and looked forward to an exciting year. Also noted was that Nutrition and Dietetics and Professional Golf Management programs were up for accreditation this year. Others to be accredited were the Engineering program by ABEC and the Pharmacy program by ACE.
She informed the body that Pharmacy would be graduating its first students in May 2013. Dr. Walker spoke of increasing retention and graduation rates; the need for the university to be engaged in the way forward with the UMES Strategic Plan into 2016, including the increase of online courses and course redesign. She announced a course redesign meeting to be held at the SSC on September 11 at 2pm with Dr. Hearne who represents UMES to answer questions. Dr. Walker informed the body that most freshmen did not place in college math and were placed into MATH 101. She stated that Dr. Johnson and his colleagues were working on addressing ways to look at the 300 students now enrolled in First year experience course, whereby modules have been developed for the STEAM majors to take an exam at the end of November whereupon once they pass they will take the higher level math required. Dr. Johnson visited seen classes to talk about the program which will tutor students on Saturdays and prepare them for the exam and devoting two hours a week to work with the Center for Access and Academic Success (CAAS). Dr. Walker highlighted the new strategies within the strategic plan to focus on community engagement involving student learning along with faculty for experiential education to support the community. An update will be provided as time goes on relating to this strategy. She wished all faculty a productive academic year and showed gratitude for returning from retirement.
- Dr. Holden represented Administrative Affairs. He welcomed the body back to its first meeting and stated his office worked hard over the summer to prepare for the students return to campus. The work involved the physical re-structuring of residence halls; new construction on Aviation facility of 16500 square feet to house Math, Computer Science, English telecommunication, and two deans. Dr. Holden stated the budget for 2014 will receive a 3% COLA; a 2% increase in January 2013; and a 2.5% merit increase is planned. All these he stated were works in progress.
- Dr. Jenkins represented the office of Student Affairs. He began by thanking Dr. Johnson and Dr. Walker for the academic partnership for students who need additional support in Math. Dr. Jenkins also highlighted the importance of celebrating the university’s 126th year. He talked about the return rate of 69% for the fall of 2011 as move in the right direction and the need to come together and strategize by looking at ourselves with a critical lens for the betterment of students and UMES. Dr. Jenkins informed the body about contacting Dr. Joseph with regard to Disability services needed for students who have documented needs. He also stressed that the academic early alert be used for students who are not participating due to academic distress can be referred to CAAS and need to be identified around the third to fourth week into the semester as midterm is too late. The Behavioral Assessment Team (BAT) for students who are disruptive to the learning environment has been set up by Dr. Jenkins office. Students who behave out of the norm should be referred to using the BAT form to be sent to Dr. James White via the Student Affairs website so that students can be addressed. Dr. Jenkins stated that there was a large freshman class for Fall 2012, that is energetic and ready to move they have a mean of 3.0 gpa up from 2.7 a few years ago. Reasons for students who leave and transfer out of UMES were financial, personal and dissatisfaction prompting the need for looking at a proactive intervention to retain students. Twenty to twenty-five percent of students indicated the need to transfer out of UMES. The six year graduation rate is 32%, as such there is work to do and the need for a strategic plan to require a comprehensive plan to reverse the negative impact.
Dr. Johnson thanked the administration for attending the meeting and requested the body to present a short statement for administration to help build the agenda.
* An amendment should be made to reflect that Ms. Collier Mills was unable to attend the meeting. Her name was inadvertently included on the agenda and should be noted accordingly.
- Voice of the UMES Community: Issues and Concerns
ARTS and PROFESSIONS concern was that the last day of adding courses is at the end of the first week in the catalog; currently it is not practiced. There is a need to put in place in subsequent semesters to have the dates the same as in the catalog to help Academic Affairs, Residence Life, and Faculty.
VIII. Questions and Answer segment
Dr. Bell commented on the need to re-visit the schedule in cutting of admission to classes; important to look at the issues around the data changes; look at that to balance concerns for the benefit of students; to address before the year is over.
Dr. Chapin commented on the need to be conscious of students who are three weeks late getting into classes; need to know who to refer them for assistance.
Dr. Parker and Dr. Spinner commented on online forms being available for use.
Dr. Boyd talked about the problem of students moving from section to section and shopping for teachers which affects the roster.
Ms. Nelson asked if it were possible to have the First year experience course offered twice a week as opposed to once a week to cover the content. Dr. Johnson advised the use of the curriculum committee to address that question.
Dr. Davis brought up the issue of academic policies as it pertains to students and standards of good academic standing; a student can get into their junior year with a 2.0 gpa.
IX. New Business
Dr. Johnson proposed that this issue be read at the next meeting.
Dr. Fortuit talked about students transferring to UMES and the process to have courses acceptable to the department clarified.
Dr. Chapin moved for the meeting to adjourn. Ms. Demanche seconded the motion and the motion was passed unanimously. The meeting was adjourned at 12:10pm